About the Role:
As Facilities Manager, you will oversee the daily operations and maintenance of our first site in Austria, ensuring a safe, well maintained and fully functional workplace through managing a team of Facilities Assistants that handle the cleaning, maintenance, security and kitchen. These teams will support both the early and late warehouse shifts, and you will be responsible for coordinating repairs, scheduling maintenance, and working with the Head of Health and Safety to ensure compliance with regulations.
- Familiarise yourself with current facilities procedures, team dynamics, and operational priorities.
- Conduct a full review of the buildings, assessing maintenance needs and areas for improvement across both shifts.
Build relationships with your team and key stakeholders to understand operational challenges and goals.
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- Develop and implement a structured maintenance and cleaning schedule covering both shifts.
- Introduce updated checklists, safety protocols, and ongoing training programs for all facilities staff.
Build a system for tracking maintenance tasks, shift performance, and recurring issues to ensure proactive management.
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- Maintain a safe and compliant workplace by conducting regular safety inspections, risk assessments, and drills.
- Identify and implement cost-saving opportunities while maintaining or improving service quality.
Foster a culture of accountability, professional growth, and teamwork across both shifts.
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- Ensure all facilities are maintained to the highest standard and comply with health, safety, and operational guidelines.
- Support and develop a high-performing facilities team through training, mentorship, and performance management.
- Reduce downtime and disruptions by implementing a proactive maintenance strategy across both warehouse shifts.
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Manage and support the facilities team across early and late shifts, ensuring effective coverage and operational continuity.
- Provide training, feedback, and onboarding, including safety inductions for new hires.
- Oversee daily maintenance, repairs, and cleaning, ensuring high standards and timely completion.
- Conduct regular building inspections and proactively address maintenance issues.
- Manage inventory of supplies and equipment, ensuring cost-efficient availability.
- Ensure compliance with safety regulations, conduct drills, and oversee risk assessments.
- Coordinate hazardous material disposal and ensure environmental compliance.
- Source and manage external vendors and contractors, monitoring their performance.
- Track and report on team performance, maintenance activities, and incident records.
- Assist with budget management and identify cost-saving opportunities.
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5+ years of experience in facilities management or building maintenance, with at least 1 year in a management role.
- Strong leadership, problem-solving, and communication skills, with experience managing shift-based teams.
- Certification in Facilities Management or a related field.
- Familiarity with health and safety regulations.
- Proficiency in facilities management software and basic office tools.
- Ability to manage multiple priorities and work flexibly across two shifts.
At Vintage.com, we exist to create a world where everything has value and nothing is wasted.
We're building the world's most trusted platform for pre-loved items, making it simple for people to unlock the value in the things they no longer need while keeping valuable materials in circulation and out of landfill.
What began as a successful model in the UK has evolved into an international business with operations across Europe and ambitions far beyond. Today, we operate as one company, one team, and one brand, united by a shared purpose, mission, and set of values.
Behind the scenes, we're building the world's largest international trading platform for pre-loved items, powered by expert people, smart technology, data-driven decision making, and a deep belief in the circular economy.
Our teams collaborate across borders, sharing ownership of outcomes and bringing the same care, fairness, and common sense to every customer interaction and business decision.
Every item we buy is rehomed, reused, or responsibly recycled. Whether it's precious metals, jewellery, watches, cameras, collectibles, or other valuables, we help ensure that items continue their journey rather than going to waste.
As we expand into new markets and scale internationally, our goal remains the same: To become the most trusted platform in pre-loved items, creating a future where everything has value and nothing is wasted ️
Equal Opportunities
At Vintage Trading Limited, we’re committed to creating an inclusive environment where everyone feels heard, respected, and able to bring their authentic self to work. We believe that diversity fuels innovation, creativity, and success.
We welcome applicants from all backgrounds, perspectives, and experiences, and we work hard to ensure equitable opportunities for all. If you're excited about this role but don’t meet every requirement, we still encourage you to apply, your unique skills and experiences might be exactly what we need now or in the future.
If you need any adjustments or accommodations during the hiring process, just let us know and we’ll do our best to support you.
Your personal data will be handled in accordance with our Privacy Notice.
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