Background:

This position is open for secondment only and participating States are kindly reminded that all costs in relation to an assignment at the Secretariat must be borne by their authorities.

The duties and requirements of this seconded (S) position correspond to a P2-level role in the UN common system. Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered. Seconded staff members in the OSCE Secretariat and Institutions are not entitled to a Board and Lodging Allowance payable by the Organization.

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

DHR provides organizational structure and support to meet business needs by effectively managing the employee lifecycle. Human resources play an essential role in supporting, developing, and co-creating a positive culture in the workplace. Within this context, the Direction and Management Unit co-ordinates the strategic human resource planning for the OSCE. It ensures coherent and consistent planning and delivery of HR management services across DHR, the Secretariat, and the OSCE.

Tasks and Responsibilities:

The Associate HR Co-ordinator plans and co-ordinates HR programmes and interventions, including in relation to appointment of senior officials; develops communication programmes to promote HRM role, objectives, practices, and procedures; co-ordinates the development of HRM Unified Budget and extra-budgetary (ExB) programmes/projects, as well as the review of HRM aspects of other ExB programmes/projects; drafts working documents for the use of DHR, including talking points, summaries, concept notes and presentations; co-ordinates and follows up on responses to audit recommendations concerning HRM in the OSCE.

Working with moderate supervision, the Associate HR Co-ordinator helps to ensure that DHR interventions are horizontally and vertically coherent and consistent with the department’s objectives, by providing technical support, co-ordinating DHR input into organizational documents, and recommending process improvement.

The Associate HR Co-ordinator is supervised by the Director for Human Resources and performs the following functions:

• Co-ordinating and facilitating the HR actions for the timely appointment/assignment and extension processes for senior OSCE officials (such as Heads of Mission, Deputy Heads of Mission, contracted Directors) by liaising with the Chairpersonship-in-Office, Office of the Secretary General, Conflict Prevention Centre, host countries and seconding authorities, as applicable. This includes planning and tracking of key milestones; co-ordinating the HR actions needed for the appointment or assignment of acting heads or deputy heads of executive structures, as well as officers-in-charge; monitoring timelines and follows up with relevant internal and external stakeholders; and providing guidance on procedural steps in alignment with Chair’s Manual and OSCE Staff Regulations and Staff Rules;
• Supporting the development of the Department of Human Resources (DHR) inputs to the Unified Budget process by co-ordinating the inputs from DHR units, liaising with the Department of Management and Finance (DMF) to ensure consistency with broader Secretariat budget and financial planning, and drafting budget narratives and supporting revisions and updates based on organizational priorities;
• Facilitating cross-cutting HR planning within DHR, the Secretariat and with OSCE institutions and field operations. Co-ordinating the Director of DHR's engagement with representatives of participating States, heads of OSCE executive structures and HR counterparts in other executive structures; facilitating communication on HR management matters across the OSCE and helping align HR initiatives across executive structures; and participating in working groups or task forces to address cross-organizational HR priorities and challenges;
• Conducting and supporting assessments of human resource requirements and implications for extra-budgetary (ExB) projects. Reviewing project proposals for staffing plans and alignment with OSCE HR policies; ensuring harmonization of contractual modalities and cost effectiveness; and liaising with project managers and DHR policy teams to ensure compliance;
• Supporting DHR's responses to internal and external audit recommendations related to human resource management. Co-ordinating with the responsible DHR units to gather information and develop management responses; monitoring the implementation and follow-up actions to ensure timely closure of audit items; and maintaining accurate records and providing regular progress reports to senior management;
• Performing other duties as assigned.

For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat

Necessary Qualifications:

• First-level university degree in human resource management, social studies or a related discipline;

• A minimum of four years (two years with a second-level university degree) of professional-level experience in human resource management, public or business administration, preferably in an international organization;

• Demonstrated experience in co-ordinating among diverse stakeholders;

• Proven knowledge of contemporary HR management issues and practices;

• Experience in drafting, reviewing and presenting business communications, such as talking points, presentations, reports and concept notes;

• Familiarity with project development and management methodologies;

• Experience with budgeting processes, including preparation or review of financial inputs and narratives, would be an asset;

• Excellent oral and written communication skills in English. Knowledge of another OSCE official language would be an asset;

• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;

• Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;

• Strong digital literacy, including proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and use of online communication tools.

If your participating State does not provide the option to apply online for seconded positions, you are kindly requested to submit your offline application form available at https://jobs.osce.org/resources/document/offline-application-form to the respective OSCE delegation whose address can be found at https://www.osce.org/contacts/delegations.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable
candidates (valid for three years) for fixed-term posts open for secondment, should a suitable opportunity arise. The placement on
a roster does not guarantee a future appointment or assignment.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all religious, ethnic and social backgrounds.

The OSCE is a non-career organization committed to the principle of staff rotation; therefore, the maximum period of service in this post is 10 years.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here: https://www.osce.org/contacts/delegations.

Please be aware that OSCE appointments are subject to medical clearance.

Please be aware that the OSCE does not request payment at any stage of the application and review process.