About the Role:

As Business Coordinator within PDT R&D in Vienna, you will provide high-level business and operational support to local leaders and teams. You will help ensure smooth day-to-day operations, efficient coordination, and strong collaboration across functions.

How you will contribute:

• Coordinate meetings, events, and leadership sessions, including logistics and materials

• Support travel planning, booking, and expense reporting via SAP Concur

• Provide administrative support for coordination of complex meetings

• Handle purchase orders, office supplies, and equipment-related requests

• Support contract setup, invoice tracking, and collaboration with Procurement, Legal, and Finance

• Assist with budget maintenance, financial reporting, and dashboard coordination

• Contribute to internal systems and process support across procurement, travel & expenses, invoicing, contract management, and document management platforms, e.g. Ariba, Concur or SharePoint

In this position, you will report to the Immunology Franchise Global Program Lead, PDT R&D

What you bring to Takeda:

• High school diploma or equivalent; a degree in Health Care or Pharma is an advantage

• At least 10 years of relevant experience in the healthcare or pharmaceutical industry

• Strong organizational skills, attention to detail, a proactive mindset and agility

• Excellent communication skills in English and German

• Confidence with standard office tools and internal systems

• Ability to work effectively in a fast-paced environment with flexibility and professionalism

• Strong teamwork, interpersonal skills, and discretion when handling sensitive information

What we offer you:

A competitive remuneration package with a minimum salary of € 4.355,55 gross per month (full-time, collective wage agreement for the chemical industry) - the actual salary is higher and depends on your professional experience and qualifications.

• Awarded Great Place to Work and certified family-friendly employer

• Flexible work models: hybrid working and flexible scheduling where possible

• Career growth & learning: comprehensive development programs, continuous training, mentoring, talent programs, and apprenticeships

• Internal mobility: opportunities for internal job rotations and cross-functional moves

• Recognition & rewards: employee referral and recognition programs, plus an employee stock purchase plan

• Inclusive culture & communities: active participation in employee networks (e.g., Diversity, Equity & Inclusion and Sustainability)

• Employee Assistance Program (EAP): confidential support provided by an external partner

• Health & wellbeing: wide range of health services, including free vaccinations, psychological counseling, and massages

• Fitness support: fitness offerings to help you stay active

• Community & team spirit: company events and celebrations throughout the year

• Great on-site amenities: company canteen with subsidized prices, Meal Allowances for locations without canteen

• Family support: company childcare / bilingual on-site daycare (company kindergarten)

• Easy commute: excellent public transport connections

• Convenient parking: free parking spaces available via booking app

• Sustainable mobility: company bike leasing program (JobRad)

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